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Accounts Executive
Property & Asset Management
What this job involves:
Leading on-site Accounts operations
Are you a pro at giving on-site accounts support? Working with a team, you’ll oversee the day-to-day accounts, procurement, store, finance and invoicing for the assigned property or facility. You’ll also implement the accounts procedures -and ensure that they are always maintained. Likewise, you’ll boost on-site CAM collections by ensuring regular follow ups and creating trackers. This job will also entail the question “How do I ensure the safety of my colleagues?” You will do this by promoting adherence to health and safety standards.
Winning our clients’ trust
As the accounts executive, you’ll be working frequently with Property Manager, Central Accounts team, Softservices team, Engineering team, Vendor Partners and Clients, so you’ll need to build strong relationships and trust with them. Likewise, you’ll need to be proactive and engaging; and make sure that the clients’ expectations are met each and every time. You will also be the go-to person for any accounts related concerns.
Keeping an eye on accounts maintenance and contracts
As the person in charge, you will take care of the site’s finance and ensure requisite expenses are booked appropriately may it be capital, petty, operational or emergency in nature and is carried out as per the standard process. You shall be directly accountable for the following responsibilities:
- Establishes and administers estimated/ actual pass-through expenses
- Prepares site operational budgets and carry out financial activities as per the budget
- Prepares year end expense reconciliation reports and monitors resident collections/credits
- Ensure CAM bills are raised and submitted to the concerned customers
- Monitor collections (CAM)and coordinates default proceedings
- Prepares all financial reports and reviews with Property Manager
- Generates reports (monthly delinquency, A/R status, project summaries, vacancy, etc.)
- Effectively coordinates with the vendors to raise invoices within due time
- Initiates late payment calls and implements late payment fees, where applicable
- Monitors lease administration issues (critical dates, scheduled charges, Security Deposit tracking, etc.)
- Maintains property Balance Sheet
- Establish budgeting and cost control procedures
- Process Bank account reconciliation
- Processes and tracks all capital payments (resident improvements, building improvements, etc.), ensuring compliance with Client and JLL required payment directives
- Processes NFAs based on the quotes for new/ breakdown services
Promoting teamwork across the board
At JLL, we strongly believe that teamwork is the secret behind every successful company. Do you share our thoughts? If so, then you are what we’re looking for. In this role, you will support our people’s growth and development through effective training and coaching sessions. It shall be your responsibility to spearhead accounts, invoicing, compliance, store and procurement processes through sessions for the team members so that all are aware of the standards and processes as and when they are modified by the JLL or client directives. Likewise, you’ll promote a culture that upholds the ‘I am JLL’ core behaviours and fosters teamwork, cooperation, safety and performance excellence. Also, part of your job is to ensure that the team is constantly motivated, and that trust and work ethics prevail among members.
Sound like you? To apply, you need to be:
Competent and goal-driven
Do you have one to two years’ experience of managing the accounts department of a property? If so, you will be a perfect fit for the role. Likewise, an experience in managing commercial contracts and budgets may just help you land this job. You’ll also need to be a goal-oriented individual who’s an ace in accounts, finance, store, procurement, and vendor management. You must be a qualified Accounts/ Commerce diploma/ degree certification holder from a recognised University. An added knowledge about Tally ERP, MRI, etc. other property management accounts software would be handy to ensure your selection.
Organised and analytical
We’re looking for a self-motivated and quick-thinking competent accounts executive who can solve problems using quantitative methods and holistic approaches. Likewise, we’re on the lookout for well-organised leaders who plan tasks in advance and constantly stay ahead of deadlines. Communication is key and it needs to be effective with superiors, peers, clients and subordinates.
Engaging and professional
A passion for excellence and perfection is what makes a great Accounts Executive. We’ll need someone who can do more than the bare minimum to meet our clients’ expectations. In this role, you’ll also be working with different kinds of people, so you’ll need to be an expert in handling them professionally. Likewise, you’ll need to effectively manage, train and inspire the team to always do better. You’ll also need to take the time to listen to your people to create better work impact.
What you can expect from us
At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.
Source – JLL Website