About the opportunity

Department Description

Purchase to Pay (P2P) is responsible for the end to end supplier payment process (approx. $700m payments on 70k invoices p.a.) and Travel & Entertainment (T&E) (approx. 20k claims). The department interacts with internal customers (our employees) as well as external customers (approx. 7000 suppliers and 2000 buyers). P2P is a global team and comprises 40+ team members across 3 delivery locations and supporting 59 entities across 23 countries and 7 languages.

This department will play a pivotal role in supporting the organisation’s strategic shift to improving Purchase Order (PO) compliance as a key control in managing cost/spend.

Purpose of your role

An interesting opportunity has arisen within Fidelity for an experienced P2P Senior Analyst. The company recently implemented a Global independent Procurement Function and re-designed processes and systems to improve efficiencies and standardise work, we are seeking an experienced purchase to pay specialists to help facilitate and develop these processes in order to achieve the company’s core strategies.

Key Responsibilities

• Provide administrative systems support to Concur and other P2P systems.
• Be responsible for T&E balance sheet account analysis and reconciliation.
• Independently resolve T&E open balances, build up control and monitoring in place to ensure no unexpected unbalance happen again.
• To implement a culture of risk management including identifying key risks and implementing mitigating controls, regular reviews & monitoring of key risks and controls
• Improve the operational systems, processes and policies in support of department priorities — specifically, supporting better customer experience, relevant management reporting, risk reduction, and efficiency.
• Following up with business partners to ensure assessment forms are received and all information is updated
• Run various expense data reports for finance and business per requirements
• Processing T&E claims
• Executing corporate credit card administrator role to be responsible for statement, payment, card application/cancellation/transfer, credit limit review and change etc.
• Assist with month end processing
• Ensure process improvements in line with FIL policies
• Maintain process documentation
• Participation in project such as process/system enhancement and so on
• Support your managers for all management decisions in relation to work scope and resource arrangements
• Participation in team rotation program
• Ad-hoc and other relevant accounting work assigned by supervisor
• Improve the operational systems, processes, and policies in support of department priorities — specifically, supporting better customer experience, relevant management reporting, risk reduction, and efficiency.
• Collaborate effectively across different organisational levels, functions, businesses, and geographies to realise procurement goals and objectives.
• Quickly develop knowledge of all company procurement systems, processes and critical data elements and standards.

Experience and Qualifications

• B. Com or an equivalent bachelor’s degree from a recognised university, preferably in finance and accounting.
• 3-4 years of strong P2P experience including Accounts Payable, T&E Experience
• Experience in Concur technical support is a plus
• Should have an eye for details and go into the depth of issues where needed.
• Good communication – effective written and verbal skills, and presentation skills with attention to details.
• Flexible with working in multiple time zones.
• Should possess in depth knowledge Purchase to Pay, process and accounting concepts i.e. accruals, amortization, pre-paid expenses, month-end closing.
• Should have exposure to working in a global environment with an ability to work with people across the globe in different time zones and with different cultures.
• Flexibility and an open attitude to change.
• Strong Collaborative Skills, Positive Can-Do Attitude, High Energy
• Should have a good working knowledge of Microsoft Office suite (Excel, Word, PowerPoint, etc).
• Knowledge of Oracle Fusion/Concur/JD Edwards /ERP Package would be an added advantage

Source – Fidelity International Website 

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